01
Processing, start to finish
Pay calculated from hours and compensation rates, direct deposits out on time, on whatever schedule your team runs.
Services · Payroll
Employees paid on time. Taxes filed. Zero payroll headaches.
We run payroll end to end on ACS or ADP, weekly, bi-weekly, or monthly. Every withholding calculated, every payroll tax paid on schedule, every form filed.
What you get
What full-service payroll covers
02
Payroll taxes handled
All federal, state, and local payroll taxes calculated and paid on the schedule the IRS and agencies require. Penalties become our problem to prevent, not yours.
03
People changes managed
New hires, W-4 withholdings, pay changes, retirement contributions like 401(k), all tracked and processed.
04
HR support included
Free access to an HR platform where you can talk to an HR specialist about employee issues before they become legal ones.
The way we run it
Payday should be the most boring day of the month.
The rhythm
The compliance calendar, handled
each payroll
Reports you can read
Detailed payroll reports showing exactly where labor dollars went.
quarterly
Form 941 + state filings
Quarterly federal payroll tax returns, state unemployment taxes, and local filings, filed and paid.
quarterly
Verification
Wage and tax registers reviewed against filings so errors get caught in weeks, not at year-end.
annual
W-2s and 1099s
Year-end W-2 and W-3 processing for employees, plus 1099 collection, preparation, and filing for contractors.
Straight answers
Questions owners actually ask
What does payroll service cost for a small business?
Payroll is part of our Core Package starting at $750 per month alongside bookkeeping, tax, and advisory. Standalone payroll runs roughly $40 to $150 per month plus per-employee fees elsewhere; the gap closes fast once someone has to fix a filing mistake.
What happens if a payroll tax filing is wrong or late?
With us, we fix it and deal with the agency. That is the point of outsourcing it. IRS penalties for late payroll deposits run 2% to 15% of the deposit, which is why DIY payroll is the most expensive free thing a business owner can do.
Can you take over mid-year from another provider?
Yes. We migrate year-to-date wage and tax data so W-2s come out right, and most switches complete within one pay cycle.
My employees are in multiple states. Can you handle that?
Yes. We register, calculate, and file for each state where you have employees, including the state unemployment accounts.
Make this the last payroll you run yourself
Bring us 30 minutes and your latest financials or tax return. No pitch deck, no obligation.
From the Learning Center
Keep reading: payroll & people
Our clients' reviews
Here is what they say about working with us
I have owned/operated multiple businesses in the Seattle area over the years. For years, I have hated AND stressed about taxes every year. Ever since a friend of mine recommended Caro & Associates things have changed. Don’t get me wrong, I still hate taxes, but I don’t stress about them anymore! I really can’t say enough about Jose Caro and Jack Lamb, professional, knowledgeable and most importantly, 100% dependable. I recommend Caro & Associates for year end taxes, both business and personal, acquiring business licenses, business purchases, employee management and doing all the dirty work in business that none of us wants to do!
The team at Caro and Associates are tax wizards. I thought I was going to owe almost $20k and they got me a small refund. I've been working with them as my accounting and payroll team since I opened my small Healthcare practice, Novel Eyes. Jose came highly recommended by several unconnected people and I feel like I'm in very good hands.
Alba has trusted all the accounting needs to Jose and his firm which have contributed a high percentage on our success and expansion. Caro & Associates are highly recognized on their intelligence and skills of book keeping and extremely knowledgeable to locate and isolate each and every issue. We look forward to growing our business with their assistance. Highly recommended.
Jose Caro and his team do an exceptional job of communication and analysis. I worked directly with Juan Pardo on my 2019 personal and business taxes. He was exceedingly helpful and patient with me as we got all of the details in place. I highly recommend Jose and his team!